Accounts Receivable Specialist

About Us: HeadQuarters is a global start-up that partners with US cannabis companies to provide support in finance, sales operations, and logistics

We are currently seeking an Accounts Receivable Specialist to join our growing accounting team

The Opportunity: As an Accounts Receivable Specialist with Headquarters, you will be responsible for managing and monitoring receivables, preparing and processing invoices, and ensuring that all payments are received in a timely manner

We are looking for a detail-oriented, organized professional with a strong background in accounting who is ready to grow with a high-volume, fast-paced industry leader

Key Responsibilities: Collections & Aging Management: Manage and maintain aged accounts receivable across wholesale retail accounts, ensuring timely collection efforts and resolution of delinquent balances

Proactive Follow-Up: Monitor aging reports and proactively follow up on upcoming and past-due invoices through phone calls, emails, and written correspondence while maintaining accurate documentation of all account activity, customer communication, and collection efforts

Dispute Resolution: Investigate, resolve, and reconcile account discrepancies, invoice disputes, deductions, short payments, and unapplied cash in a timely and professional manner

Payment Processing: Process, apply, and reconcile customer payments and credit memos accurately within Dynamics and Acumatica ERP systems

Credit Risk Monitoring: Monitor customer credit risk, review payment trends, assist with payment term requests, and support credit reviews for new and existing retail accounts