Administrative Assistant

Headquarters: Chicago Administrative Assistant Remote | Stone & Tile Industry Our growing stone and tile company is seeking a professional, organized, and detail-oriented Administrative Assistant to support daily operations, estimating coordination, and customer communications

This remote position plays an important role in assisting our team with vendor coordination, proposal preparation, scheduling updates, and project follow-up

We are looking for a motivated individual who can work independently, communicate professionally, and thrive in a fast-paced construction-related environment

Key Responsibilities * Communicate with stone and tile vendors, manufacturers, and suppliers to obtain material pricing for project estimates and quotations * Prepare professional proposals, transmittals, cover sheets, warranty letters, and related customer documentation * Maintain and update project schedules and tracking reports using Microsoft Excel, Word, and other office software * Send follow-up correspondence regarding previously quoted projects and ongoing customer inquiries * Manage and organize company email communications in a professional and timely manner * Provide administrative support to estimating, sales, and project management teams as needed * Maintain accurate digital records and assist with document organization Qualifications * Previous administrative assistant or office coordination experience preferred * Strong written and verbal communication skills * Proficiency in Microsoft Office Suite, particularly Excel and Word * Ability to prioritize tasks, meet deadlines, and manage multiple assignments simultaneously * Self-motivated with the ability to work independently in a remote environment * Excellent organizational skills and attention to detail * Experience in the construction, stone, tile, or building materials industry is a plus What We Offer * Remote work opportunity * Company email account provided * Weekly compensation * Professional growth opportunities within a growing company * Supportive and team-oriented work environment Position Type * Full-Time or Part-Time * Remote We are seeking a dependable professional who values organization, communication, and customer service excellence while contributing to the continued growth of our company